PREAMBLE
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in amateur radio, constitute ourselves the� CENTRAL IDAHO AMATEUR RADIO CLUB, INC., and enact this constitution as our governing law. It shall be our purpose to further exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of amateur radio in the community.
ARTICLE I – MEMBERSHIP
All persons interested in amateur radio communications shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its by-laws.
ARTICLE II – BOARD OF DIRECTORS
The governing body of this organization shall be the Board of Directors. The Board of Directors shall be: President, Vice President, Secretary-Treasurer or Secretary and Treasurer and Repeater Trustee. The Chairman of the Technical Committee and Chairman of the Training Committee shall report to the Board of Directors.
ARTICLE III – OFFICERS
Section 1 – The elected Officers of this club shall be: President, Vice President, and Secretary-Treasurer or Secretary and Treasurer.
Section 2 – The Officers of this Club shall be elected for a term of one-year by ballot of the members present, provided that there be a quorum present, at the election meeting.
Section 3 – Vacancies occurring between elections shall be filled by appointment of the Board of Directors.
Section 4 – Cause for removal of an Officer shall be presented to the general membership prior to conducting the vote to remove said Officer. Officers may be removed by a majority vote of the general membership.
ARTICLE IV – DUTIES OF OFFICERS, BOARD OF DIRECTORS AND COMMITTEE CHAIRS
Section 1 – PRESIDENT: The President shall preside at all meetings of this club, and conduct them according to the rules adopted. He/she shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club, and perform all other duties pertaining to the office of president. The President shall also service as ex-officio Chairman of the Board of Directors and shall vote only in the event of a tie vote.
Section 2 – VICE PRESIDENT: The Vice President shall preside at all meetings of this club in the absence of the President, and will perform all duties attributed to the office of the President.
Section 3 – SECRETARY-TREASURER
Section 3a – TREASURER It shall be the duty of the Treasurer to receive all moneys paid into the club. Shall also provide receipts for all deposits. Issue check or draft on behalf of the club, as authorized by the Board Of Directors, and shall include a mandatory second signature from a current Board Member for an amount exceeding $500.00. The Treasurer shall provide a tax deductible receipt for donations and gifts. The Treasurer shall report the financial condition of the club at each membership meeting. The Treasurer shall also maintain all membership records and notify members of dues and assessments. The Treasurer shall file the annual report with the Idaho Secretary of State.
Section 3b – SECRETARY The Secretary shall take care of all correspondence and take minutes of the meetings, and to keep full and complete records of all proceedings. The SECRETARY shall conduct meetings in the absence of the president and vice president.
Section 3c – SECRETARY-TREASURER One person may be elected to serve simultaneously in the roles of Secretary and Treasurer.
Section 4 – TRAINING COMMITTEE A Training Committee may be established and, if established, shall be made up of three members of the club appointed by the elected officers. The duties of the Training Committee shall be to organize and conduct training programs designed to qualify prospective amateur radio operators for initial FCC licenses and to assist members desiring to upgrade their licenses. The Chairman of the Training Committee shall be appointed by the elected officers.
Section 5 – TECHNICAL COMMITTEE A Technical Committee shall be made up of three members of the club appointed by the elected officers. The Technical Committee shall be responsible for maintaining the communications infrastructure.
Section 6 – FUND-RAISING COMMITTEE A Fund-Raising Committee shall be made up of three members of the club appointed by the elected officers. The Fund-Raising Committee shall be responsible for coordinating all fund raising activities.
ARTICLE V – MEETINGS:
The By-Laws shall provide for regular and special meetings. At meetings, a minimum of 10% of the voting membership shall constitute a quorum for the transaction of business.
ARTICLE VI – DUES:
Dues or other assessments shall be levied upon the general membership according to the by-laws of the club. Non-payment of such dues or assessments shall cause the member to become a member not in good standing, and shall lose voting rights and the right to hold elected or appointed office.
ARTICLE VII – AMENDMENTS:
This constitution or by-laws shall be adopted and may be amended by a 2/3 majority of the membership who have voted. Proposals for amendments shall be submitted to the Board of Directors at a regular meeting at which time the proposals will be read to the membership. An email containing a description of the proposed amendment, without commentary, shall be sent to all current regular club members at least twenty days in advance of the next regularly scheduled meeting. Voting for the proposed amendment(s) will occur during the next regularly scheduled meeting. Members may cast their vote in-person at the next regularly scheduled meeting; or by an email reply to the official club email address as published, no less than twenty-four hours before the next regularly scheduled meeting; or by proxy to a regular member in attendance at the meeting. Proxy vote authorization must include the name of the member granted proxy, state the matter voted upon, and sent to the Secretary at the official club email address 24 hours prior to the next scheduled general meeting.